Futurologists and HR leaders have long been concerned with the development and requirements of the modern working world. But ultimately it was COVID-19 that abruptly contributed to a flexibilization of work models that – from start-ups to corporations – continues in the new normal. For the successful anchoring of contemporary, urgently needed process structures, professional resource management optimization is indispensable.
In the current Capture blog post, we provide answers to the following questions:
Project-based organizational forms are shaping the new working world. According to a recent Hays study, the implementation status of 55% is in the good midfield: project management structures have been set up and are functioning in all companies. However, there is a clear need for development in resource management optimization, not least due to the enormous increase in project-based work:
Classic project staffing and controlling with the help of Excel sheets has definitely had its day under these circumstances. With digital solutions, however, the increasing complexity of the organizational environment can quickly become manageable again. Today, it is no longer exclusively about the correct management of resources once they have been defined, but about their constant optimization – entirely in the sense of a learning organization!
For this purpose, leading PPM solutions such as ServiceNow and Clarity offer a number of planning and control tools along the entire project lifecycle:
Even the result of a project evaluation can be different through data-based analyses than in an intuitive blind flight. A cross-check with available resources in the planned project period and costs incurred in comparable projects sharpens the view of the project idea.
In the planning phase of a project, operational resource management functionalities come to the fore. Smart software workflows make requesting personnel or budgets much more efficient than coordinating resources by means of votes, e-mails, and loosely connected Excel sheets. Project staff, direct supervisors, department heads, and PMOs have an individual overview of their resource deployments and company-wide projects in the PPM solution, depending on user rights.
User-friendly time recording tools, easily adaptable project plans, and a dynamic linking of operational and strategic project management functionalities promote resource management optimization in the realization phase. Through the consistent documentation of planned and actual workloads, measures can be initiated on an ongoing basis that has a positive impact on the TARGET/ACTUAL values of projects.
Preconfigured PPM Analytics dashboards make it easy to start routine monitoring and controlling of project activities at any time. Standard reports for different target groups provide a data-based foundation for goal-oriented coordination and the promotion of a performance-oriented corporate culture.
Professional project organizations also devote sufficient time to the closing phase of projects. Project lessons learned can have different effects: Perhaps project plans are created as best-practice templates, employee skill profiles are updated, or cross-departmental workflows are adapted. The key is that collective project reflection actively contributes to further resource management optimization. Modern PPM solutions are designed for agile business environments and can be easily adapted accordingly.
The advantages of a successfully implemented, resource-oriented project management approach are obvious:
Capture practice tip: Focus on the essentials
Resource management optimization doesn't happen on the fly, but focusing on just a few KPIs can uncover necessary process measures and, when realized, can help deliver tangible results within a few weeks.
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